GST Reporting, Monthly Close & Giving Your CA Clean Data

Your CA's job is strategy, not data entry

The most expensive thing about an accountant is not their fee — it's the hours they spend hunting for information that should have been documented automatically. When every invoice, payment, and expense is recorded in Proactiq, your monthly financial close takes minutes instead of days, and your CA gets a clean export they can file directly.

The GSTR-1 export

GSTR-1 is your monthly (or quarterly) outward supplies return — every invoice you issued in the period. To generate it:

1. Go to Finance → Invoices
2. Filter by the filing period (e.g., April 1 – April 30)
3. Click Export CSV

The export contains every field required for GSTR-1 filing:

• Invoice number and date
• Client legal name and GSTIN
• Place of supply (state code)
• Invoice value (taxable amount)
• Tax rate, CGST amount, SGST amount, IGST amount (separated automatically)
• Total invoice value including tax

Your CA can import this CSV directly into their GST filing software (ClearTax, TaxPro, or the GST portal) without manual re-entry.

The monthly financial health check

Run this 15-minute review at the end of every month using Finance → Analytics:

• Collection efficiency: Cash collected ÷ invoices issued. Target: above 85%.
• Overdue receivables by age: How much is 0–30 days late? 31–60? 60+? Anything over 60 days needs a phone call this week.
• Expense vs. budget by category: Which categories are running over? Why?
• Payroll as % of revenue: For most service businesses, keep this below 50%. Manufacturing and retail may differ.
• Net cash position trend: Is your bank balance going up or down month over month? The trend matters more than the absolute number.

Course complete: your financial operations are now systemised

You now have the frameworks and the Proactiq workflows to run a tight financial operation: real-time cash position, GST-compliant invoicing, a professional collections process, a documented expense trail, and clean monthly exports for your accountant. This is the financial infrastructure that growing businesses are built on.